Send an Email When a Formidable Forms Form Is Submitted

You want an email to go out automatically whenever someone submits a Formidable Forms form — a new enquiry, application, or request routed straight to your team, without checking submissions manually. Zapify does this with the A form is submitted trigger and the Send an email action. Formidable Forms is a Zapify PRO integration.

What this automation does

The automation is one trigger plus one action:

• Trigger: A form is submitted (FORMIDABLE_FORM_SUBMITTED)
• Action: Send an email (WP_SEND_EMAIL)

When a visitor submits the Formidable Forms form you choose, Zapify sends the configured email.

Zapify listens on Formidable's frm_success_action signal, which fires once the entry has been saved.

Before you start

• Formidable Forms must be installed and active. Zapify reads your forms directly from it.
• Zapify PRO must be active, since Formidable Forms is a PRO integration.
• You need at least one published Formidable Forms form.

How to build the automation

Step 1: Create a new automation

1. In the WordPress admin, go to Zapify → Automations.
2. Click Add New to open the builder.
3. Give the automation a clear name, such as Notify team on Formidable Forms submission.

Step 2: Add the "A form is submitted" trigger

1. Click Add Trigger.

2. Choose Formidable Forms as the app.

3. Select the trigger A form is submitted.

4. In the trigger's Form field, pick the specific form that should start the automation, or leave it on Any form.

Step 3: Add the "Send an email" action

1. Click Add Action.

2. Choose WordPress as the app.

3. Select Send an email.

Step 4: Configure the email

Fill in the email fields. Use the {} token button beside any field to insert values from the submission.

Field	Required	What it does
To	Yes	Recipient address. Comma-separate several, or insert a token.
Subject	Yes	The subject line.
Format	Yes	HTML (default) or Plain text.
Body	Yes	The message. Insert tokens to include submission details.
Cc / Bcc	No	Extra recipients.
From name / From email	No	Override the sender.
Reply to	No	Set where replies go.

For example:

• To: support@example.com
• Subject: New Formidable Forms submission — {{trigger:FORM_TITLE}}
• Body: A new form submission has been received. Entry ID: {{trigger:ENTRY_ID}}. Review it inside Formidable Forms for full details.

Step 5: Set the steps Live and save

1. Set both the trigger and the action to Live.
2. Click Save.

Form tokens you can use

Token	What it holds
Form ID	The numeric ID of the submitted form.
Form title	The form's name.
Entry ID	The Formidable Forms entry number.

Formidable's trigger exposes form and entry identifiers rather than individual field tokens, so for the full submission content, open the entry inside Formidable Forms → Entries using the Entry ID.

How to test it

1. Open the page that contains your Formidable Forms form.
2. Fill it in with test details and submit it.
3. Check the recipient inbox for the email.
4. If nothing arrives, open Zapify → Logs to see whether the run fired and what the action reported.

Conclusion

With the A form is submitted trigger and the Send an email action, Zapify emails you every time a Formidable Forms form is submitted. See the same idea for Ninja Forms or the free Gravity Forms and WPForms integrations.

FAQs

Can I choose which Formidable Forms form triggers the automation?

Yes. Select the specific form in the trigger configuration, or leave it set to Any form.

Is this feature free?

No. Formidable Forms is a Zapify PRO integration, so the trigger requires an active PRO licence.

Does this replace Formidable Forms' own notification settings?

No, it runs alongside them. You can keep Formidable's notifications, use Zapify's instead, or use both.

Why didn't the email send?

First confirm both the trigger and action are set to Live and the automation is saved. Then check Zapify → Logs for the run. If the run succeeded but no email arrived, the issue is usually the site's mail configuration; an SMTP plugin resolves most delivery problems.

Do I need to write any code?

No. This automation is configured entirely through Zapify's trigger and action settings.