Forms Integrations
How to Send an Email Automatically When a Fluent Forms Form Is Submitted
You can use Zapify to automatically send an email whenever someone submits a Fluent Forms form on your WordPress website.
For example, you can notify your team when someone submits a contact form, send a notification to a website administrator, or inform a support team about a new enquiry.
Instead of checking your Fluent Forms submissions manually, Zapify can send the email automatically whenever a form is submitted.
What Does This Automation Do?
This automation uses:
- Trigger: A form is submitted
- Action: Send an email
The trigger tells Zapify when the automation should start.
When someone submits the selected Fluent Forms form, Zapify automatically sends the configured email.
Why Use This Automation?
This automation can be useful when you want to:
- Get notified whenever someone submits a form.
- Notify your team about new enquiries.
- Send form submission notifications to specific people.
- Keep your support team informed about new requests.
- Make sure important form submissions are not missed.
- Avoid checking form submissions manually.
Who Can Use This Automation?
This automation can be useful for:
- WordPress website owners.
- Businesses receiving enquiries through forms.
- Customer support teams.
- Sales and marketing teams.
- Agencies managing WordPress websites.
- Websites using Fluent Forms for contact or enquiry forms.
How to Create This Automation
Step 1: Create a New Automation
Go to Zapify and create a new automation.
Give your automation a name that makes it easy to understand.
For example:
Notify Team When Fluent Forms Form Is Submitted
Click Create to continue.
Step 2: Add the Trigger
Click Add Trigger.
Select Fluent Forms as the trigger app.
Select:
A form is submitted
This tells Zapify to start the automation whenever the selected Fluent Forms form is submitted.
Step 3: Configure the Fluent Forms Trigger
Select the Fluent Forms form you want Zapify to monitor.
For example, if your website has a Contact Us form, select that form.
Once the form is selected, Zapify will monitor submissions from that form.
Make sure the correct form is selected before continuing.
Step 4: Add the Action
Once the trigger is configured, click Add Action.
Select Wordpress as the action app.
Select:
Send an email
This tells Zapify what should happen after someone submits the Fluent Forms form.
Step 5: Configure the Email
Configure the email you want Zapify to send.
Choose who should receive the notification and enter the email subject and message.
For example:
To: Your support team
Subject: New Fluent Forms submission received
Message:
A new form submission has been received on your website.
Please review the submitted information.
You can use the {} token button to include information provided through the form submission.
For example, you can include the submitter's name, email address, or other available form information.
Configure the email according to your needs.
Step 6: Set the Automation Live
Once everything is configured, click Set Live at the top.
A newly created automation is initially a Draft.
The automation will only start working after you set it live.
How to Test the Automation
To test the automation:
- Open the selected Fluent Forms form on your website.
- Fill in the form with test information.
- Submit the form.
- Wait for the automation to run.
- Check the configured email recipient's inbox.
If the automation is active and the correct form was submitted, Zapify should send the configured email.
Simple Example
Imagine you have a Contact Us form on your website.
A visitor fills out the form and submits an enquiry.
Zapify detects the submission and automatically sends an email to your support team.
The workflow is:
Fluent Forms form is submitted → Zapify detects the submission → Email is sent
Your team can then respond to the enquiry without manually checking Fluent Forms submissions.
Other Ways You Can Use This Automation
You can use this automation for many different types of forms.
For example:
Form submitted → Notify the support team
Form submitted → Notify the website owner
Form submitted → Notify the sales team
Form submitted → Send a new enquiry notification
Form submitted → Notify a specific team member
You can customize the email according to your workflow.
Frequently Asked Questions
Can Zapify send an email when a Fluent Forms form is submitted?
Yes. The A form is submitted trigger can start the automation whenever the selected Fluent Forms form is submitted.
Can I choose which Fluent Forms form triggers the automation?
Yes. You can select the Fluent Forms form that Zapify should monitor.
Can I include information from the form in the email?
Yes. You can use the available {} token options to include information from the form submission.
Can I customize the email subject and message?
Yes. You can customize both the subject and message of the email.
Can I send the notification to someone other than the website administrator?
Yes. You can configure the email recipient according to your workflow.
Can I use this for a contact form?
Yes. This automation works well for contact forms, enquiry forms, support forms, and other forms created with Fluent Forms.
Does Zapify send the email automatically?
Yes. Once the automation is set live, Zapify can automatically send the configured email when the selected Fluent Forms form is submitted.
Do I need to write any code?
No. You can configure this automation using Zapify's trigger and action settings without writing code.
Summary
With Zapify, you can automatically send an email whenever someone submits a Fluent Forms form.
The setup is simple:
A form is submitted → Send an email
This can help website owners and teams respond quickly to new enquiries, requests, and other form submissions without manually checking Fluent Forms.
Once the automation is set live, Zapify handles the notification automatically.